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The Eisenhower Matrix: Prioritize Your Time on What Matters Most Knock Down Silos by Slab

By IT Education

The matrix will stay up to date in real time as changes are made to the Tasks sheet. Smartsheet offers an easy-to-use template set to build an Eisenhower Matrix using sheets, reports, and dashboards. Read this article on project prioritization for tips and more guidance. In fact, 60% of our time at work is spent on work about work—things like sharing status approvals or following up on information. This will speed up the prioritization process, and you’ll likely go through a second round of elimination on the back end.

There is underlying motivational theory related to time management and positive motivational outcomes. These motivational theories that are both recurring in literature and strong in applicability and utility can be viewed from two perspectives. These perspectives include goal setting theory (Locke, 1996) and self-determination theory (Deci & Ryan, 2000). Termed the sweet spot of personal time management, the second quadrant is the spot focused on personal improvement in terms of opportunities and growth. Quadrant 2 is the perfect location to write down a list of your meaningful goals.

Which people and situations can benefit best from the Eisenhower matrix?[edit edit source]

There’s no need to purchase a costly software package; you don’t have to spend significant time producing the matrix. To get a better understanding of what tasks you may place in each quadrant of your Eisenhower Matrix, we’ve gone ahead and provided some examples for you here. Another way to limit the number of items on your Eisenhower Matrix is to create separate matrices for your personal and professional to-do lists.

  • However, these tasks have a much greater effect on your long-term effectiveness in completing your goals.
  • Like with every time management technique, the Eisenhower matrix has both benefits and drawbacks.
  • Due to a phenomenon called the mere urgency effect, you are very likely to spend your time on Task A, even if it’s not profitable.
  • They are important for your well-being, but not critical, so they are usually pushed aside in favor of urgent tasks.
  • This has been represented in an abundance of research (e.g. Eerde, 2016; Boyraz & Ocak, 2016).
  • The Action Priority Matrix is especially useful when you have a large number of tasks and limited time.

According to research by Fellow, managers attend over 16 meetings every week! Use the filter option in Float to find team members with the skill and availability to take on a task. Float’s Director of Customer Success, eisenhower time management matrix Alison Prator, prioritizes creating internal documentation of processes over the quick-fire strategy of answering questions as they come in. Optimize your decision-making and dedicate time to what’s truly important.

How Float’s engineering team prioritizes important projects over urgent projects

To use the Eisenhower Matrix for career development, you need to list all the tasks and projects that you have to do or want to do in your career, evaluating each one based on its urgency and importance. Then, assign each task and project to one of the four quadrants of the matrix. After that, plan and schedule your tasks and projects according to their quadrant.

eisenhower time management matrix

Place these remaining items on your to-do list in the fourth quadrant, which is the “delete” quadrant. Once you’ve gone through your to-do list and added tasks to the first three quadrants, you’ll notice that a handful of tasks are left over. Urgent and important may seem like similar words, but when analyzing them in terms of the Eisenhower principle, the difference between the two is crucial.

Urgent and important tasks

For example, tasks with a high potential impact and low effort required should be given a higher priority, while tasks with a low impact and high effort required can be given a lower priority. The low impact, low effort quadrant includes tasks that have minimal impact and require little effort. These tasks can be delegated or postponed, as they aren’t a high priority.

eisenhower time management matrix

When intrinsic motivation is involved, the likelihood of improved goal pursuit is higher and this ultimately increases goal attainment (Elliot & Sheldon, 1999). It is evident that goal pursuit and attainment rely on intrinsic motivation, however, intrinsic motivation relies on satisfied psychological needs. ] With the integration and clear utility of time management principles, the Eisenhower matrix and goal setting theory, recommendations can be made.

From project management software to note-taking apps, there are numerous digital solutions that can enhance your organizational skills. Hamzah and colleagues (2014) highlight that most importantly, procrastination should be avoided in the event of managing time. Kaushar (2013) further describes how lack of time management skills can foster procrastination. This has been represented in an abundance of research (e.g. Eerde, 2016; Boyraz & Ocak, 2016).

eisenhower time management matrix